HOURS OF RENTAL & BAR HOURS?
How many hours does the rental include? 12pm-11pm. The property is open to use all day, however there are a few things to know. Tasting room is open from 12 to a half an hour before the ceremony, and then open after the ceremony for use of the bathrooms. A tasting room attendant will start at 1pm, if required. Ceremony and reception setup will be ready at 1pm for your decorations. The ceremony alter can be set up the night prior to wedding. The BarUp is open for 5 hours, starting after ceremony (you decide) - typically 5-10pm.
Can my bar be open for more hours? Yes, if you want to pay for additional hours for extra coverage. Hourly rental is $500, see below. (You cannot rent past 10pm, but may start earlier.)
WHAT IF I WANT TO DO A PRE-CERMONY DRINK HOUR? OR, RENT FOR MORE HOURS?
A pre-ceremony drink hour is $500 or additionally hours. This includes one case of white-wine (your choice) and service for that hour. However, further beverage purchase required to accommodate the hour and guests. Beverages decided for this hour are simplified to make it easy for guests to grab a quick drink.
If you decide to skip this, you can either: a.) have the tasting room open with a cash bar from 1pm to a half an hour before your wedding (20% service gratuity is added to all tabs) or b.) keep the tasting room open, but only for guests to relax before the wedding and grab some water. This must end a half an hour before ceremony in order for our team to transition to the reception BarUp area.
DOES THE WINERY & TASTING ROOM STAY OPEN? YES, TO YOUR GUESTS. NO, TO THE PUBLIC.
Yes, if you decide to skip the pre-ceremony drink hour and cash bar - the tasting room & property will simply be open for your guest to relax. No service required. Water station provided.
BATHROOMS?
Bathrooms are located in the tasting room and can be used throughout the day. There will be signs directing your guests. There is also, a freshly cleaned porta-potty in the back of the winery - if needed. If you guest count is higher than 200, please consider renting a porta-potty trailer.
ARE SECURITY GUARDS REQUIRED?
Yes, we provide a security guard if party exceeds 100.
INSURANCE?
Do you require insurance? Yes, we require all renters with 75+ occupancy to purchase insurance and you can get a quote/policy HERE. Another route for getting coverage is through your personal home owners insurance. Please see section #7 to understand “General Liability” coverage and the verbiage you need to use.
ARE OUTSIDE DRINKS ALLOWED?
Unfortunately, no. We have in-house wine, beer, and cider available for purchase. You can read more about what we have to offer in our beer and wine post, HERE. Our wedding clients receive discounted prices on alcohol 20% off (beer and wine). Parties are required to purchase one case per 25 guests. You may provide your own water bottles and soda if you are so inclined (this is available for purchase as well). You can see our current wine line up here and our beverage page here.
SERVICE FEES?
Our dedicated staff will go above and beyond to ensure your event runs seamlessly. A 20% service gratuity (or a minimum of $200) is applied to all beverage invoices.
STAY LATER?
Last call for alcohol is at 9:45PM and music will end promptly at 10PM. This is a noise ordinance put in place to respect our neighbors. Clean up should finish up by 11PM.
AIRBNB RENTAL?
Rental of all Airbnbs is required for the day-of rental. This ensures that the entire property is exclusively reserved for your guests.
FOOD VENDOR?
Yes, we allow food vendors. Here’s a few we recommend:
Guerra's Gourmet - Amazing***
The Lion Chef - Amazing!
Ashleigh & Casey Krueger at Cascade Catering
Kathy Keeth at Castle Catering
Shawn Niles at The Fat Pastor
Miz. Dee’s BBQ
Catering Creations by Toni
D'Lish Catering
EZ Tiger - Amazing***
Bon Vinos Bistro and Bakery - Amazing***
Food Truck, why not?
Heavenly Smoked BBQ
Kim’s Got Smoke BBQ
Hoptown Wood Fired Pizza - Great for Apricot Orchard Rental and Informal Rehearsal Dinner.
Twisted Sisters
Taco Trucks:
Tacos el Rey Taco Truck
Tacos Don Chayo – Contact Vanessa : 509.910.0481
JJ Birrieria Raul (jjsbirrieria.moxee@gmail.com) 509-823-6414
Wedding Coordinators (Required):
Preferred *** Maddy is our go-to gal. She knows everything about our property and is the most dependable & affordable in the area.
REHEASAL & REHEARSAL DINNER?
Plan your wedding rehearsal for any night during the week-of your wedding. This will be a one-hour rehearsal during business hours, 12-7PM. Winery will remain open for this time and the public may be there as spectators.
For our take-it-all, the Apricot Orchard use is included in your rental. We will provide picnic tables, 8’ tables for service (if requested), and a mini-bar service if attendance is more than 18+ individuals. We recommend catering this event, as our kitchen does not have the capacity to take care of large food orders.
This time can either be prepaid or a cash bar, 20% service gratuity applies to all tabs.
PHOTOGRAPHY/FLOWERS
Can we do our photography shoot on the property? Yes. You are welcome to do your bride and groom shoot at the winery before or after the ceremony. Please schedule with day-of coordinator.
Photographers that we love: Lisa and Sasha Weddings, Brittney Ann Photography, Kayla Writer Photography, Lexi Cornella Photography (she does FC’s twice yearly event shoots).
Florists that we love: Sara Groeneweg, Crafted Floral, or Gasperetti's Floral Design.
DECORATION?
Your party is fully in charge of installation of decor and removal of decor.
Additional rentals
$1.50 - White chair
$10 - Table | $12 8’ Tabels
$10 - Round or long linen
$8 - Long table
$.75 - White square napkin
These prices match our local rental company, Bear Rentals. You can decide if you want to use ours or theirs.
DANCE FLOOR, DJ, & Sound System?
We love Big Ern Productions or DJ Garin Moore
Dance floors must be rented if you want one (please reach out to Bear Rentals.) Otherwise, you can use our space next to the fire place.
WEATHER CONTINGENCY?
Please refer to our contract:
“Although the climate in Yakima Valley is typically suitable for outside events from May 15 to October 15, the weather is unpredictable and may include rain, high winds, and/or very hot temperatures. The winery will not provide a tent, but Renter has the option, at Renter's expense, to arrange to rent and erect a tent with an outside tent rental company. The size of any tent is limited to 100’ by 60’. Winery lawn space will not be available for tent set-up until the day of Renter's event. Renter acknowledges and holds the winery harmless for any disruption, injuries, or all other adverse consequences to Renter's event due to weather conditions, including--without limitation--heatstroke, dehydration, and damage or discomfort due to sun, heat, wind and/or rain. Renter acknowledges that the Winery has limited indoor space, and the Winery may not, and likely will not, have the indoor capacity to accomodate Renters event guests in the winery's indoor space. Renter acknowledges that even if he or she opts for a tent, weather conditions may still adversely affect Renter's event. Renter acknowledges that weather conditions are outside the control of the winery, and no refunds shall be given due to adverse weather conditions, nor shall the winery be held liable for any damages, expenses, or claims due to such conditions. Renter agrees to indemnify and hold harmless the Winery, its employees, and contractors from all claims, demands, liabilities, losses, damages, fines, fees, penalties, costs, expenses, suits, and actions, including attorneys’ fees arising out of this Agreement.”
Tents can be rented if you need one (please reach out to Bear Rentals or any other local rental establishment.)
DEPOSIT & PAYMENTS?
$1,500.00 deposit is due upon reservation. $1000 is a non-refundable deposit to hold your date. $500 is a refundable deposit for property damage that will be refunded to you 7-10 days after your event. The remaining amount is due 30 days before your event date.